If you’re considering a new copier or printer for your business, you’ll want to carefully analyze your needs and consider all your options to determine what equipment is right for you. Here is a list of questions to help you make that determination:
- What quantity will you be printing per month?
- Monochrome black or color?
- What level of print quality do you need (print resolution)
- What is the speed of the printer? First sheet out and then copies per minute.
- Will the printer be connected to an Individual computer or to a network?
- Do you prefer a desktop machine or a floor-standing model?
- What sizes of paper do you need to handle? Some printers can print long banners.
- What type of material do you normally print? Envelopes? Heavy-weight papers ? Dark papers?
- What is the cost-per-copy for consumables and maintenance?
- Lease or outright purchase?
- What level of service contract do you need?
- What other functionality do you require? Multiple trays, duplex, full-bleed, scan, fax, collate (sorter), staple, wireless connectivity, interactive touch-screen controls, image editing, hard drives for document storage, enhanced security and Energy Star compliance. Keep in mind that a multi-function printer takes up less space and is often less expensive than having multiple pieces of equipment, but if it goes down, you lose all functionality until it is repaired.
- Do you have finishing equipment in-house, or do you prefer the paper be shipped to you ready to print?
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